Hazard controls for COVID-19 in workplaces are the application of occupational safety and health methodologies for hazard controls to the prevention of COVID-19. Multiple layers of controls are recommended, including measures such as remote work and flextime, personal protective equipment (PPE) and face coverings, social distancing, and enhanced cleaning programs. Recently, engineering controls have been emphasized, particularly stressing the importance of HVAC systems meeting a minimum of 5 air changes per hour with ventilation or MERV-13 filters, as well as the installation of UVGI systems in public areas.
Hazard controls
The U.S. Occupational Safety and Health Administration (OSHA) recommends implementing multiple layers of controls, including measures such as remote work and flextime, engineering controls (especially increased ventilation), administrative controls such as vaccination policies, personal protective equipment (PPE), face coverings, social distancing, and enhanced cleaning programs with a focus on high-touch surfaces.
Preliminary evidence suggests that fully vaccinated people can become infectious and can spread the virus to others. The U.S. Centers for Disease Control and Prevention (CDC) recommends that fully vaccinated people can reduce their risk of becoming infected and potentially spreading it to others by: wearing a mask in public indoor settings in areas of substantial or high transmission; choosing to wear a mask regardless of level of transmission, particularly if individuals are at risk or have someone in their household who is at increased risk of severe disease or not fully vaccinated; and getting tested 3–5 days following a known exposure to someone with suspected or confirmed COVID-19 and wearing a mask in public indoor settings for 14 days after exposure or until a negative test result.
Along with vaccination, key controls to help protect unvaccinated and other at-risk workers include removing from the workplace all infected people, all people experiencing COVID symptoms, and any people who are not fully vaccinated who have had close contact with someone with COVID-19 and have not tested negative for COVID-19 immediately if symptoms develop and again at least 5 days after the contact (in which case they may return 7 days after contact). Fully vaccinated people who have had close contact should get tested for COVID-19 3–5 days after exposure and be required to wear face coverings for 14 days after their contact unless they test negative for COVID-19.
Additional fundamental controls that protect unvaccinated and other at-risk workers include maintaining ventilation systems, implementing physical distancing, and properly using face coverings, and proper cleaning. Fully vaccinated people in areas of substantial or high transmission should be required to wear face coverings inside as well. Employees may request reasonable accommodations, absent an undue hardship, if they are unable to comply with safety requirements due to a disability.
There is low quality evidence that supports making improvements or modifications to personal protective equipment in order to help decrease contamination. Examples of modifications include adding tabs to masks or gloves to ease removal and designing protective gowns so that gloves are removed at the same time. In addition, there is weak evidence that the following PPE approaches or techniques may lead to reduced contamination and improved compliance with PPE protocols: Wearing double gloves, following specific doffing (removal) procedures such as those from the CDC, and providing people with spoken instructions while removing PPE.
Workers' rights In the United States, under the General Duty Clause of the Occupational Safety and Health Act of 1970, employers are responsible for providing a safe and healthy workplace free from recognized hazards likely to cause death or serious physical harm, which includes COVID-19. In addition, OSHA's Emergency Temporary Standard applies required measures to most settings where any employee provides healthcare services or healthcare support services. Section 11(c) of the OSH prohibits employers from retaliating against workers for raising concerns about safety and health conditions, and OSHA encourages workers who suffer such retaliation to submit a complaint to OSHA's Whistleblower Protection Program within the legal time limits.
On July 15, 2020, Virginia adopted binding safety regulations on COVID-19, the first such regulations in the United States. The regulations includes mandates about control measures and prohibits retaliation against workers for expressing concern about infection risk, and provides for fines of up to US$130,000 for companies found in violation. As of July 2020, Oregon adopted a timeline that targets the establishment of COVID-19 regulations for September 1.
Historical guidance before availability of COVID-19 vaccines COVID-19 outbreaks have been responsible for several effects within the workplace. Workers may be absent from work due to becoming sick, needing to care for others, or from fear of possible exposure. Patterns of commerce may change, both in terms of what goods are demanded, and the means of acquiring these goods (such as shopping at off-peak hours or through delivery or drive-through services). Lastly, shipments of items from geographic areas severely affected by COVID-19 may be interrupted.
An infectious disease preparedness and response plan can be used to guide protective actions. Such plans address the levels of risk associated with various worksites and job tasks, including sources of exposure, risk factors arising from home and community settings, and risk factors of individual workers such as old age or chronic medical conditions. They also outline controls necessary to address those risks, and contingency plans for situations that may arise as a result of outbreaks. Infectious disease preparedness and response plans may be subject to national or subnational recommendations. Objectives for response to an outbreak include reducing transmission among staff, protecting people who are at higher risk for adverse health complications, maintaining business operations, and minimizing adverse effects on other entities in their supply chains. The disease severity in the community where the business is located affects the responses taken.
All workplaces In many workplaces, groups share many hours of the day indoors. These conditions can facilitate the transmission of disease, but also control it through workplace practices and policies. Identifying industries or particular jobs that have the highest potential exposure to a specific risk can help in the development of interventions to control or prevent the spread of diseases such as COVID-19.
According to the U.S. Occupational Safety and Health Administration (OSHA), lower exposure risk jobs have minimal occupational contact with the public and other coworkers. Basic infection prevention measures recommended for all workplaces include frequent and thorough hand washing, encouraging workers to use sick leave if they are sick, respiratory etiquette including covering coughs and sneezes, providing tissues and trash receptacles, preparing for remote work or shift work if needed, discouraging workers from using others' tools and equipment, and maintaining routine cleaning and disinfecting of the work environment. Prompt identification and isolation of potentially infectious individuals is a critical step in protecting workers, customers, visitors, and others at a worksite. The U.S. Centers for Disease Control and Prevention (CDC) recommends that employees who have symptoms of acute respiratory illness are to stay home until they are free of fever, signs of a fever, and any other symptoms, and that sick leave policies are flexible, permit employees to stay home to care for a sick family member, and that employees are aware of these policies.
There are also psychosocial hazards arising from anxiety or stress from worries about contracting COVID-19, the illness or death of a relative or friend, changes in work patterns, and financial or interpersonal difficulties arising from the pandemic. Social distancing measures may prevent typical coping mechanisms such as personal space or sharing problems with others. Controls for these hazards include managers checking on workers to ask how they are, facilitating worker interactions, and formal services for employee assistance, coaching, or occupational health.
Medium-risk workplaces According to OSHA, medium exposure risk jobs include those that require frequent or close contact within of people who are not known or suspected COVID-19 patients, but may be infected with SARS-CoV-2 due to ongoing community transmission around the business location, or because the individual has recent international travel to a location with widespread COVID-19 transmission. These include workers who have contact with the general public such as in schools, high-population-density work environments, and some high-volume retail settings.
Engineering controls for this and higher risk groups include installing high-efficiency air filters, increasing ventilation rates, installing physical barriers such as clear plastic sneeze guards, and installing a drive-through window for customer service.
Administrative controls for this and higher risk groups include encouraging sick workers to stay at home, replacing face-to-face meetings with virtual communications, establishing staggered shifts, discontinuing nonessential travel to locations with ongoing COVID-19 outbreaks, developing emergency communications plans including a forum for answering workers' concerns, providing workers with up-to-date education and training on COVID-19 risk factors and protective behaviors, training workers who need to use protecting clothing and equipment how to use it, providing resources and a work environment that promotes personal hygiene, requiring regular hand washing, limiting customers' and the public's access to the worksite, and posting signage about hand washing and other COVID-19 protective measures.
Depending on the work task, workers with at least medium exposure risk may need to wear personal protective equipment including some combination of gloves, a gown, a face shield or face mask, or goggles. Workers in this risk group rarely require use of respirators.
For retail workers in food and grocery businesses, CDC and OSHA recommend encouraging touchless payment options and minimizing handling of cash and credit cards, placing cash on the counter rather than passing it directly by hand, and routinely disinfecting frequently touched surfaces such as workstations, cash registers, payment terminals, door handles, tables, and countertops. Employers may place sneeze guards with a pass-through opening at the bottom of the barrier in checkout and customer service locations, use every other check-out lane, move the electronic payment terminal farther from the cashier, place visual cues such as floor decals to indicate where customers should stand during check out, provide remote shopping alternatives, and limit the maximum customer capacity at the door.